So, you have a new employee starting! What documents must you give them before or when they start?

A few things have changed in this area since we last set out what employers should have in their new employee toolkit, we felt it was time for a refresh and reminder.

It is best practice to include the following things.  They help set the scene to give the employer/employee relationship the best start possible and minimise the opportunity for confusion and misunderstanding down the track: 

• Employment Contract 
• Position Description

While we advocate every effort be taken to have them in place, let’s be honest, unfortunately in practice they don’t always happen. 

If you need help in these areas reach out and we will connect you with the help you need. 

In the meantime, there are a short list of documents you MUST provide by law.   

These require little effort on your part but are critical.  Apart from the fact they provide you with essential information you need to process payroll correctly, they could be asked for in the event of an audit and penalties imposed if not issued/collected once completed.   

We have provided links to these documents so you can access them easily whenever needed.

These must be given to the employee, completed by them and returned to you:

• Tax File Number Declaration – this form is no longer able to be downloaded from the ATO Website.  It can be ordered and received by snail mail, however the ATO are encouraging the completion of this form online either through payroll software or through their MyGov Account after linking it to the ATO.  From here they can select Employment → New Employment which will take them to an online version of The Tax File Declaration to complete which can then be printed and provided to their employer.
• Super Choice Form

These must be given to the employee to read and retain:

• Fair Work Information Statement 
• Casual Employees must also be given the Casual Employment Information Statement at the same time  

Other important information you will need and should ask for: 

• Email address to send Payslips to
• Bank Account details for pay to be deposited into
• Phone Number
• Emergency Contact details

The more of the above you have in place when an employee begins, the smoother your journey as employer/employee will be.

If you need help in these areas reach out and we will connect you with the help you need.