New Employee Starter Pack: What to Give, 1 July 2025
Hiring a new employee?
From 1 July 2025, employers in Australia must comply with updated onboarding requirements. This blog brings together all the key documents and actions into one streamlined checklist. It also highlights the new Fair Work Information Statement (FWIS) and how it fits into your onboarding process. Whether you’re hiring casual, permanent, or fixed-term staff, having the right documents on hand ensures compliance and sets the right foundation.
Why It Matters
Providing the right documents when someone starts work isn’t just a best practice – it’s a legal requirement. Failing to do so can result in penalties, confusion, or disputes down the line.
Your Updated New Employee Toolkit (FY2025-26) Here’s what every employer should give or complete when onboarding a new employee (Click each line to access):
Quick Checklist for Employers
Document or Task | Who It’s For | Notes |
Fair Work Information Statement | All employees | New version required from 1 July 2025 |
Fixed Term Contract Info Statement | Fixed-term employees | Provide before or at start of employment |
Casual Employment Info Statement | Casual employees | Include alongside FWIS |
TFN Declaration | All employees | Submit online or via payroll system |
Super Choice Form | Eligible employees | Provide within 28 days of start |
Stapled Super Request | If no fund chosen | Via ATO Online Services |
PAYG Withholding Registration | Employer | Must be registered before first payment |
Award & Classification Notice | Award-covered employees | Must be clearly communicated |
WHS Induction | All employees | Part of site or role induction |
Best Practice Tips from Beam Bookkeeping
- Keep digital copies of all onboarding documents and use a checklist for each new hire.
- Review your onboarding process each year to account for changes like the updated FWIS.
- Educate managers or admin staff involved in hiring to make sure nothing is missed.
- Use cloud-based payroll and onboarding tools to simplify compliance and record keeping.
FAQs
Do I have to give the updated Fair Work Information Statement to all new staff from 1 July 2025?
- Yes. The revised FWIS applies to all employees who start on or after 1 July 2025.
What if my employee doesn’t choose a super fund?
You’ll need to request their stapled fund via the ATO. This ensures their existing super account continues.
Can I give these documents digitally?
Yes. You can provide PDFs or digital onboarding packs as long as they are accessible to the employee.
Where do I get the latest versions of these forms?
They are available on fairwork.gov.au, ato.gov.au, and through your payroll software.
What if I use an external payroll service?
Ensure your provider updates their onboarding process with the latest requirements and gives you confirmation of issued statements.
Need Help Staying Compliant?
Beam Bookkeeping can guide you through the latest onboarding obligations, including updates to TFN processes, super requests, and FWIS documentation. Let us help you build a compliant, stress-free onboarding experience for your new staff.
📧 info@ beambk.com.au
🌐 https://www.beambk.com.au
📍 755 Hunter Street, Newcastle West NSW 2302
📞 (02) 4957 3174
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